Open Board Meeting - July 28, 2025
The July 28th open board meeting was held as scheduled. The video is posted here.
During the meeting, the board provided an update on the development of the community’s new website and integrated business management software platform. This initiative represents a significant investment of time, resources, and planning. To date, the board has collectively contributed over 150 hours to this project, encompassing research, software evaluation, copy writing, user interface design, and custom artwork.
Agenda, Timestamps, Participants
Vote
00:00:00 | Approve Meeting Minutes (1 min)
Overview of Online Program
00:00:54 | Website History 2008 - 2025 (Bauer-4 mins)
00:05:28 | Program Goals (Bauer-2 mins)
00:07:27 | Design Goals (Githens-2 mins)
How to Register with New Website
00:09:34 | How to Register (Githens-1 mins)
00:10:21 | Navigation and Departments (Githens-4 mins)
Online Services and Capabilities
00:14:31 | Governing Documents (Mack-3 mins)
00:17:14 | Financial Reports and Payments (Johnson-9 mins)
00:26:27 | Vehicle Access and Registration (Githens-3 mins)
00:29:27 | Architectural Control and Home Improvement (Bauer-12 mins)
00:41:40 | Animal Registration and Control (Mack-5 mins)
00:46:43 | Service Orders (Bauer for Fred Height-3 mins)
00:49:57 | Property Sales Support (Mack-7 mins)
00:56:36 | News and Events (Githens-2mins)
Much like the process of changing management companies— a serious website is a major undertaking. While it may appear straightforward on the surface, the behind-the-scenes effort required to ensure the platform is meaningful and tailored to the specific needs of our community is substantial.
This initiative is not just a short-term improvement, but a long-term investment in operational efficiency, transparency, and homeowner engagement. Platforms like these are expected to serve the association for many years, and their true value unfolds over time as they streamline communication, improve record keeping, support compliance, and reduce administrative costs.
As with any major infrastructure upgrade, success should be measured not over one or two years, but across the broader lifecycle of the system. The board is confident that this platform will support better governance and enhance service to homeowners for the foreseeable future.
Attendees:
During the meeting, the board provided an update on the development of the community’s new website and integrated business management software platform. This initiative represents a significant investment of time, resources, and planning. To date, the board has collectively contributed over 150 hours to this project, encompassing research, software evaluation, copy writing, user interface design, and custom artwork.
Agenda, Timestamps, Participants
Vote
00:00:00 | Approve Meeting Minutes (1 min)
Overview of Online Program
00:00:54 | Website History 2008 - 2025 (Bauer-4 mins)
00:05:28 | Program Goals (Bauer-2 mins)
00:07:27 | Design Goals (Githens-2 mins)
How to Register with New Website
00:09:34 | How to Register (Githens-1 mins)
00:10:21 | Navigation and Departments (Githens-4 mins)
Online Services and Capabilities
00:14:31 | Governing Documents (Mack-3 mins)
00:17:14 | Financial Reports and Payments (Johnson-9 mins)
00:26:27 | Vehicle Access and Registration (Githens-3 mins)
00:29:27 | Architectural Control and Home Improvement (Bauer-12 mins)
00:41:40 | Animal Registration and Control (Mack-5 mins)
00:46:43 | Service Orders (Bauer for Fred Height-3 mins)
00:49:57 | Property Sales Support (Mack-7 mins)
00:56:36 | News and Events (Githens-2mins)
This initiative is not just a short-term improvement, but a long-term investment in operational efficiency, transparency, and homeowner engagement. Platforms like these are expected to serve the association for many years, and their true value unfolds over time as they streamline communication, improve record keeping, support compliance, and reduce administrative costs.
As with any major infrastructure upgrade, success should be measured not over one or two years, but across the broader lifecycle of the system. The board is confident that this platform will support better governance and enhance service to homeowners for the foreseeable future.
Attendees:
Robert Bauer, President (21 mins)
Doug Githens, Vice President (12 mins)
Sarah Johnson, Treasurer (9 mins)
DJ Mack, Secretary (15 mins)
Doug Githens, Vice President (12 mins)
Sarah Johnson, Treasurer (9 mins)
DJ Mack, Secretary (15 mins)
Absolutely fantastic. You've covered it all so well. Many thanks for the many hours spent getting us to this place.
ReplyDelete
ReplyDeleteThank you for the excellent summary of the projects the Board is currently working on. We greatly appreciate everyone's efforts and the detailed explanations provided. Most importantly, we value your transparency regarding the current status of these projects. Your actions align perfectly with the Board's goals, and your openness is commendable...(I remember when the mantra of LOBT residents seemed to be "transparency".) Well, you are right on point!